Job Opportunity- Executive Secretary - Gold's Gym Arabia

JOB SUMMARY:

To organize and maintain the president’s schedule and assist them by performing a variety of administrative tasks. Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying about other tasks. The goal is to contribute to
the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Duties & Responsibilities:

  • To process all pertinent documents in reference to the criteria of the immigration office, ministry of social affairs, ministry of foreign affairs in compliance with the laws and regulations.
  • Prepare and process applications related to work permits, employee visas, etc. in the social affairs office as well as prepare on-line applications of immigration in compliance with KSA laws and regulations.
  • Responsible to complete residence formalities such as a medical checkup, fingerprints, medical insurance for all new employees of the Company timely.
  • Coordinate employment/visit visas and health card issuance.
  • Timely follow-up on residence renewal.
  • Submit weekly updates to Admin Officer on visa status (with visa tracing system).
  • Reminder for Employee Passport renewal.
  • Keep records of personnel for visas, passports, civil i.d.s, and other important documents.
  • Update & communicate all new laws or rules issued by the Government.
  • Keeping up to date with changes in legislation and current affairs.
  • Maintain absolute confidentiality of records.
  • Perform other tasks related as delegated by superior

Essential Skills and Abilities:

  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality

Educational Background:

  • A degree in business administration or relative field

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